Hiring the right person for a particular job can be one of the most difficult tasks to accomplish.
Mainly because it is very complicated to manage the large number of resumes that will arrive and, even more, to filter each one of them in a 100% effective way.
Although job seekers may have a degree or a career full of accolades and awards, the human factor and “day-to-day” work are also very important and complementary pillars.
At this point, the use of text messages can be a differential and fundamental factor when recruiting personnel to give the company a leap in quality.
In this article, we will show you a circuit of text messages that you can send to each of the applicants to make a selection of personnel that is close to the ideal of your company.
📑 In this post you will find:
Why use text messaging for recruitment?
Before showing you each of the examples, you need to know why the use of text messages for the entire hiring process of an employee will be a differential for your company.
In this chart made by Chat Itive, you can see the power of the text message, which averages an almost perfect open rate.
That means that if you or your company makes a first selection of personnel and wants to send a message so that applicants can apply for that specific position, the message viewing rate will be almost 100%.
In addition, if a link to a meeting or a job application form is included in the message, the click rate will be close to 40%.
The legal aspect: an important point
With all the examples and the circuit we will explain below, you will be ready to set up your recruitment strategy using the text messaging service.
However, you must take into account the legal aspect to avoid a bad situation for you and your company.
In the case of the United States, it is the TCPA (Telephone Consumer Protection Act) along with the CTIA (Cellular Telecommunications Industry Association) that regulates the use of text messaging by individuals.
Its operation is similar to the GDPR (General Data Protection Regulation) in Europe.
For that reason, it is fundamental that you include a section mentioning this in each of the templates you use to recruit applicants.
Examples of text messages for job applications
The first thing to keep in mind when initiating contact with an applicant is to understand their profile.
Of course, no one will know better than you what the company needs, so it is best to aim for a friendly introductory message with a brief presentation and then an invitation for further action.
Example 1
| Good morning (Name), my name is (Name) and I am part of the human resources team of (Company). We have seen your profile on LinkedIn and found it interesting. For that reason, we would like to get to know you a little more. If you would like to apply for the position of (Position), we invite you to complete the following form: (Link) |
Example 2
| Hello (Name). My name is (Name) and I belong to (Company). We think your profile fits perfectly with what we are needing right now and we would like to have a job interview with you. If you are interested, you can complete the application form here: (Link) |
Example 3
| Hi (Name). We’ve seen your profile on (Company) and we think it’s awesome! My name is (Name) and I belong to (Company), would you be available for a meeting in the next few days? If you are interested, please fill out the following form: (LINK) |
As you can see, each of the examples has an invitation to take the next step in the selection process.
At this point, you can opt for a video interview, a chat interview or even the use of a Google form in which the applicant can expand a little more on their expectations, knowledge and objectives for the company.
Sample text message for a job opportunity
Once the first recruitment process is over, it is time to give the applicant one more incentive.
In this second message, the ideal will be to briefly tell the mission and vision of the company and also remind you that your profile has been liked and is being evaluated.
Example 1
| Hello (Name). This is (Name) from (Company). Your profile has been liked and is being evaluated. We at (Company) really appreciate your commitment in completing your form and that’s why you are still in the running. Congratulations! |
Example 2
| Hello (Name). I am (Name) from (Company). We take our work very seriously and have noticed a great commitment on your part to complete each of our sections. For that reason your profile is being evaluated in more depth. You will hear from us in the next few days. Thank you very much! |
Example 3
| Congratulations (Name)! Your commitment to complete the application form has been great and that is why you are still in the running for the position of (Name of position). At (Company) we take our work very seriously and that is why we value the seriousness you have shown. |
Sample text message inviting to an interview
The next step during this selection process will be the personal interview with each selected candidate.
For that, you can rely on different tools such as Calendly or Google Meet in order to include a link inside the text message.
Example 1
| Good morning (Name), after analyzing your profile, we would like to coordinate a personal interview to get to know you a little better. We invite you to choose the date and time that best suits you in our calendar: (LINK) |
Example 2
| Hello (Name), we believe that your profile fits with what (Company) is looking for and that is why we would like to know a little more about your skills and objectives. Would you like to meet us next (Day) at (Time)? If you agree, confirm your attendance here: (LINK) |
Example 3
| Congratulations (Name)! You have moved to the next level of selection for the position (Position). We would love to have a meeting with you to get to know you a little better and to know your medium and long term goals. If you are interested in the proposal, please schedule an interview with us here: (LINK) |
Text message to remind you of the interview
Throughout the selection process and, above all, taking into account the large number of profiles that you will have to manage, it is essential to have a message ready to remind the applicant about the agreed meeting.
In addition, it is ideal to include in that message a link to cancel or reschedule the interview to avoid wasting unnecessary time.
Example 1
| Hello (Name). I’m (Name) from (Company). Remember that we have an interview scheduled with you on (Day) at (Time). We hope not, but in case you want to reschedule or cancel the interview, you can do it here: (LINK). |
Example 2
| Hello (Name). Remember that on (Day) at (Time) we have an interview scheduled with you for the position (Position). We hope to see you there, but in case you can’t attend and want to reschedule or cancel the interview, please do it here: (LINK) |
Example 3
| Good afternoon (Name). This is (Name) from (Company). Remember that tomorrow at (Time) we have a meeting scheduled that I am sure will be very important for you. In case you are unable to attend or want to reschedule the meeting, please click here: (LINK) |
Examples of text messages for applicant recruitment
After an arduous selection process, it will be time to give the good news to the chosen person.
For that, as has been a constant throughout this process that we have taught you, it is best to do it with a brief message in which you can let him know the next steps from the moment he has been accepted.
Example 1
| Congratulations (Name), the position is yours! You are now part of (Company). We are sure that we will walk a path together in which we will write a great story. Check your email in which we have sent you all the information so that you can start working with us as soon as possible. |
Example 2
| You made it (Name)! You have been selected to join the (Company) family. Congratulations on all the effort and commitment you have put in during the selection process. Check your email where we have detailed the steps to follow. |
Example 3
| Welcome to (Company) (Name). You have been selected for the position of (Position). We want to start working with you as soon as possible, so we have sent you an email, which you can see right now, with all the steps to follow from now on. See you soon! |
Examples of applicant rejection text messages
Just as we sometimes have to give good news, during the recruitment process it will be necessary to make unpleasant decisions.
Rejecting an application is not an easy message and that is why it is best, even though it is an unhappy situation, to focus on the positive and encourage the applicant to keep trying.
Example 1
| Hello (Name). We would like to inform you that you have not been selected for the position of (Position). However, we will leave in our database all your data to keep you in mind for future opportunities. We encourage you to keep trying. |
Example 2
| Good afternoon (Name). In this opportunity, your profile does not fit what we are looking for for the position (Position). However, we will take into account everything you have told us for future searches. Thank you very much! |
Example 3
| Hello (Name). First of all, we want to thank you for the time you have invested in our proposal. We would like to let you know that you have not been selected for the position of (Position). However, we encourage you to continue your search and apply with us for future opportunities. Thank you very much! |
So far we have gone over a normal selection process using text messages from our business to hire an employee for a specific position.
However, we can point out some special or particular situations that could also be carried out with the use of this same method for hiring new personnel.
Example of text messages for internal search
Many companies use external means to search for personnel each time a new job opens up.
However, through the use of text messaging, you can invite your employees to sign up for a new opportunity.
Example 1
| Hello (Name). Thank you for being part of the (Company) family. We want to tell you that we have opened a new job position in the (Name of the sector) sector and we believe that your profile may fit perfectly. If you are interested in joining the search, please complete the form here: (LINK) |
Example 2
| Hello (Name). Your job is growing day by day and that is why we have thought of you as a possible candidate for the position of (Name). Would you like to join the search? In case you would like to participate, please fill out the form here: (LINK) |
Example 3
| Good morning (Name). A new opportunity has opened up within the company and we would like to know if you would be interested in participating in the search. This is a position in the (Name) sector. In case you like the proposal, we invite you to fill out the form here: (LINK) |
Sample text messages to employees’ family, friends, and acquaintances
Just as it is important to search internally within the company, it is also valuable to use the employees themselves so that they can provide family members, friends or acquaintances who can apply for any of the jobs offers available.
Especially in the professional field, it is very interesting to take advantage of the employees themselves, who will surely have contact with colleagues of the same profession who are waiting for a new job opportunity.
Example 1
| Hello (Name). We wanted to tell you that we have opened a position similar to yours and we believe that there is nothing better than working with like-minded people. That’s why we would like to know if you have any person with the same skills as you who are willing to join (Company). If so, please share this link so that he/she can join the search: (LINK) |
Example 2
| Hello (Name). At (Company) we are looking for someone for a new position in your industry. It would be a pleasure for us if it was someone with the same skills as you, so if you have contact with a friend or acquaintance who might be interested, just share the following link so he/she can join the search: (LINK) |
Example 3
| Good morning (Name). A new opportunity has opened up at (Company). We are looking for a person for the (Sector) sector and we would like to know if you have a friend or family member with experience in the position. If so, we ask you to share the following link with them so that they can join the search: (LINK) |
Conclusions
The use of text messaging is a great alternative during the selection process of new employees for a company.
It is non-invasive, brief, and concise. This gives the applicant a good feeling, especially at the beginning of the process.In addition, through Instasent, you will be able to execute each of the strategies that we have taught you to perfection since you will have a powerful and easy-to-use tool.
